How check-in and check-out works

When a student records a check-in or check-out at the school’s check-in kiosk, the parents receive a check-in or check-out email. Teachers can view the check-in records and the delivery status of the emails in the portal.

Check-in and messages to parents are available when your school adds the “Check-in & messages” add-on. Please see the Fee Schedule for the fee.

The basic flow

In the [Attendance] tab of the portal, teachers can view each student’s check-in and check-out records and the delivery status of the emails to parents. Teachers can also add and change records (View and correct check-in records). You can also email parents about class cancellations and other news from the [Messages to parents] tab (Send messages to parents).

Three check-in methods

Students identify themselves at a check-in kiosk using one of the following three check-in methods. You choose one method for each check-in kiosk. You choose it when you register the kiosk, and you can change it later. Students do not choose the method.

The first screen of the check-in kiosk for each method is as follows.

Check-in method A: Code

The student enters their own code and taps [Next].

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1. The student enters their own code.
2. Tapping this shows the name of the student with that code.

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Check-in method B: Name

The student taps their own name. Anyone who touches the check-in kiosk can see the students’ names.

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1. The student taps their own name.

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Check-in method C: Card

The student holds their QR card up to the check-in kiosk’s camera. On a check-in kiosk with a QR code reader connected, the student holds the card up to the QR code reader.

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1. The student holds up the QR card to the camera image below this.

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With every method, the steps after the student’s name appears are the same. The student taps [Check in] or [Check out], checks the screen, and taps [OK].

A single check-in kiosk cannot use two check-in methods. If you want to use different methods (for example, a kiosk at the entrance that uses QR cards, and a second kiosk that uses names for students who forgot their cards), please set up two check-in kiosks.

Getting ready to start

1. Add the add-on

   Open the [Attendance] tab on your school’s screen. If the add-on has not been added, the “Check-in & messages” section is shown at the very top of the tab. Select the button in that section to add the add-on.

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   1. The tab for viewing check-in records.
   2. Selecting this shows a screen where you can check the amount of the next invoice.

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   The confirmation screen shows the amount that will be included in the next invoice. If everything is correct, select the button to add the add-on. The add-on fee is not prorated: the fee for the current period applies, regardless of the day you add it. Your school needs a subscription to add the add-on. If it has none, please start your subscription first.

   Right after adding it, the section shows “Preparing”. Normally, it becomes available right away.

2. Prepare parent contacts and check-in kiosks

   Before students start recording, prepare the following.

   • Parent contacts: For each student, register the email addresses of the parents who will receive check-in and check-out notifications.
   • Check-in kiosks: Register a tablet or similar device that you will place at the school as a check-in kiosk, and choose the check-in method.
   • QR cards: If you use a check-in kiosk set to Check-in method C (Card), print the cards and hand them to the students.

3. Students check in and out at the check-in kiosk

   When a student records a check-in or check-out at the check-in kiosk, the record appears in the daily list, and a check-in or check-out notification is sent to the parents’ receiving contacts. For what students do, please see “Check in and out at the kiosk”.

   1. Student, check-in kiosk

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      1. When the student taps this, the check-in is recorded.

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      The check-in is recorded and appears in the daily list on the teacher’s screen.

   2. Teacher, PC

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      1. The student’s check-in and check-out times, and the results of the check-in and check-out notifications.

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      At the same time, a check-in notification is sent to the parents’ receiving contacts.

   3. Parent, smartphone

      From

      Soroban Portal

      Subject

      [Soroban Technology Abacus School] Emma has arrived

      Emma arrived at Soroban Technology Abacus School on Monday, November 2, 2026 3:50 PM. Soroban Technology Abacus School This email was sent automatically. Replies to it can't be received. To stop receiving notifications from Soroban Technology Abacus School, open the link below. https://portal.abacus.sicorp.jp/app/notice#stc.C1.0.YBiumruk7ozyNrFI1CJyFgrtWuFhoho1oKyJ_2yewhg -- Soroban Portal https://portal.abacus.sicorp.jp/en/

   Check-in and check-out notifications sometimes do not arrive. Even if a notification does not arrive, it does not necessarily mean that the student did not come to school. You can see which contacts were not reached in the daily list (View and correct check-in records).

4. Check the records and send messages to parents

   Check and change check-in records in the [Attendance] tab (View and correct check-in records). Email parents about class cancellations and other news from the [Messages to parents] tab (Send messages to parents).

What the add-on section shows

The add-on section in the [Attendance] tab shows the status of the add-on. When the add-on can be used, the section appears small at the very bottom of the tab as “This add-on is on.”. In other statuses, it appears at the very top of the tab.

At a school with no subscription, the section shows the reason even if the add-on has not been added. If you resubscribe after canceling, the add-on fee is included in the first invoice (Start a subscription, pay, and cancel).

If a payment is unpaid past its due date, instead of the add-on section, Soroban Portal shows only the “Payment not confirmed” screen for all the schools you manage. During that time, you cannot see records or contacts on the teacher’s screen either. At the school with the unpaid payment, recording at the check-in kiosk, notifications to parents, and messages also stop. At schools where only the teacher’s screen is stopped because of an unpaid payment at another school, recording at the check-in kiosk, notifications, and messages keep working. When payment is confirmed, everything returns to normal (When something goes wrong).

While the add-on is unavailable (except when a payment is unpaid), you can still view and delete check-in records, parent contacts, and message history. You cannot add or change records, add check-in kiosks or change their check-in method, add contacts, or send messages. While the add-on is unavailable, parents receive neither notifications nor messages. No email is sent to tell parents that notifications and messages have stopped.

Remove the add-on

While the add-on is on, select the button to remove the add-on in the small section at the very bottom of the [Attendance] tab. Select it again on the confirmation screen to remove the add-on. The fee for the period it was on is not refunded, and you can use it until the next renewal date.

When it can no longer be used, check-ins and check-outs can no longer be recorded at check-in kiosks, and check-in and check-out notifications and messages from the school also stop. Check-in records and parent contacts are not deleted. If you add the add-on again, the check-in kiosks, QR cards, and parent contacts can be used as before.

Related pages

• Set up a check-in kiosk
• Check in and out at the kiosk
• Register parent contacts
• Start a subscription, pay, and cancel
• User guide contents