Check in and out at the kiosk

These are the steps students follow to record their check-ins and check-outs at the school’s check-in kiosk. The first step differs depending on the Check-in method (A: Code, B: Name, C: Card). Please use this page when explaining to students how to use the kiosk.

When the check-in kiosk’s language is Japanese, the text on its screen is shown in hiragana for children. The teacher chooses the check-in method for each check-in kiosk (Set up a check-in kiosk). The school name and the name of the check-in kiosk are shown at the very top of the screen.

1. Identify yourself (this differs by check-in method)

   The first screen of the check-in kiosk is one of the following three, depending on the check-in method.

   • Check-in method A: Code Enter your own code and tap [Next].
   • Check-in method B: Name Tap your own name in the list.
   • Check-in method C: Card Hold up your own QR card.

   Check-in method A: Code

   Enter your own code and tap [Next]. The code is shown in the [Code] column of the Students screen on the teacher’s screen. Uppercase and lowercase letters are treated the same. When you use a check-in kiosk set to Check-in method A (Code), please check each student’s code on the Students screen and tell the students their codes in advance.

   1 2

   1. Enter your own code.
   2. Tap this to show the name of the student with the code you entered.

   Close

   1 2

   Check-in method B: Name

   The names of enrolled students are listed. Tap your own name.

   1

   1. Tap your own name.

   Close

   1

   Check-in method C: Card

   Hold your own QR card up to the check-in kiosk’s camera. On a check-in kiosk with a QR code reader connected, hold the card up to the QR code reader.

   1

   1. Hold up the card so that it appears inside the frame of the camera image below this.

   Close

   1

   When the card has been read, the student’s name is shown (step 2 below).

2. Tap [Check in] or [Check out]

   Check that your own name is shown, then tap [Check in] when you arrive at the school, or [Check out] when you leave. From here on, the steps are the same for every check-in method.

   1 2 3

   1. Records a check-in.
   2. Records a check-out.
   3. Tap this if a different name is shown. Nothing is recorded, and the kiosk returns to the first screen.

   Close

   1 2 3

3. Check and tap [OK]

   Your name and whether it is a check-in or check-out are shown. If they are correct, tap [OK]. Even if you don’t tap it, the record is made when the bar at the bottom runs out.

   1 2

   1. Tap this to record right away.
   2. Tap this if you tapped the wrong button. Nothing is recorded, and the kiosk returns to the first screen.

   Close

   1 2

   While sending, “Sending…” is shown. When the record is made, “OK!” is shown, and the kiosk returns to the first screen right away. A check-in or check-out notification is sent to the parents’ receiving contacts.

If the name is not shown

If, for example, no student is found for the code or card, the reason is shown in the middle of the screen. It disappears when you tap [Back] or after a short time, and the kiosk returns to the first screen. Nothing from the previous student is left for the next student.

1

1. Tap this to return to the first screen. Even if you don’t tap it, the screen returns after a short time.

Close

1

On a check-in kiosk set to Check-in method C (Card), if the camera cannot be used (for example, camera access has not been allowed, or there is no camera), the first screen shows “The camera isn't working. Tell your teacher.”, with an explanation for teachers below it. If a QR code reader is connected, cards can still be read. To use the camera, allow camera access in the check-in kiosk’s settings.

If a record could not be made

If a record could not be made, for example because of a poor connection, the check-in kiosk sends it again several times. If it still cannot be sent, a message is shown saying that the record could not be made and asking the student to tell the teacher. This message stays until the student taps [Close].

1

1. When the student taps this, the kiosk returns to the first screen.

Close

1

If a student tells you about it, please add the record on the teacher’s screen (View and correct check-in records). No email is sent to parents for records added by the teacher.

How records are made

• A record can also have only a check-in or only a check-out. If a student forgets to check in and taps [Check out] when leaving, the record has only a check-out, and the parents receive a check-out notification.
• [Check out] closes a check-in record from the same day. It does not close a check-in record from a previous day (records from previous days are shown as “No check-out”).
• If the same student taps the same button several times in a row, only one record and one notification are made.
• The time recorded is the time when the record reached the portal from the check-in kiosk.

The check-in kiosk does not check whether the student tapping it is really that student. Records can be made with another student’s code or name, and cards can be lent to others. On a check-in kiosk set to Check-in method A (Code), the student’s name is shown when a code is entered. Withdrawn students cannot check in or out.

Related pages

• How check-in and check-out works
• Set up a check-in kiosk
• Print QR cards
• View and correct check-in records
• User guide contents